When you convert the project to have an advanced work breakdown structure you will see that the simple project that previously existed had created a stage with the fee type of fixed fee is applied, and the project fee is defined against that stage. Update the fee type on the default stage, or change the fee type to an alternate method.
The advanced work breakdown structure must be enabled for the project before you can select a fee type against a stage.
Define stage fee types
Each stage has a fee type assigned. The default stage for a project has the fee type 'fixed fee' assigned. Additional stages added the advanced work breakdown view have the fee type 'hourly rates' assigned. Update the fee type for a stage by:
- Go to: Project > Work breakdown tab. Edit a stage fee type by either:
- Select the edit button against the stage row.
- Or click the 'edit' button in the top right corner to open the work breakdown editor view.
- Update the 'fee type' to new required type and then:
- Fixed fee - enter the agreed fee value for the stage works.
- Percent of project - enter the total contract value, and the percentage of the contract value that is assigned to this stage. This will calculate the stage agreed fee value.
- Hourly rates - no other details are required.
- Capped rates - enter the capped value for this stage works. This is the maximum value to be invoiced to the client.
- No billing - no other details are required. Warning: After saving any transactions that exist on this stage will be written off.
- Repeat stage fee type changes as required.
- Save and close the work breakdown editor view or the open single stage editor view.
Tips and restrictions on changing fee types
- A fee type can be altered at any time between the four invoicing types - fixed fee, percent of contract, hourly rates, and capped rates.
- Once a stage is included on an invoice, the fee type cannot be changed to be 'no billing' type. However it can be changed to any of the other invoicing allowed fee types (see above).
- When changing between fee types, the agreed fee value is automatically set to be the current invoiced value for the stage. This is the minimum value that the agreed fee can be set to for fixed fee, percent of project, or capped rates.
- The value shown in the 'fee' column for hourly rates in reports is the (stage invoiced value + WIP value). This hourly rates fee value that is displayed will alter each time staff enter more timesheets or expenses that are assigned to the stage.