Used to define the type of business or activity for each project stage. Create the disciplines for grouping revenue on reports, or for mapping data (using account codes) to the matching account in your accounting system if using Accounting add-ons .
|Setup required before use||Who can use it?||Where is it?|
|Settings > Project lists > Disciplines|
Tip: Assign a discipline to each stage in the work breakdown templates.
What are disciplines?
Disciplines are attached to project stages to allow reporting on the revenue earned for a type business or revenue stream. A discipline is created for each type of business that the company requires to report, such as: structural, civil, architectural, interiors, environmental, and project management. A different discipline can be assigned to each project stage, which means that different disciplines can be assigned to each of the stages within the one project. Display the discipline information in reports to view all the stage details in one place, i.e. costs, fees, invoice revenue and expenses by disciplines.
If using Accounting add-ons to send invoice or expense data to your accounting system, the discipline can be used to store the account code. The account code is used to define which account in MYOB or Xero that the data should be linked.
Sample disciplines are created when setting up a organization based on the 'industry type' selected. Delete or make 'inactive' any of these sample disciplines that are not required.
Why use disciplines?
Track the project stage revenue separately for each type of business or revenue stream.
- Go to: Settings > Project lists > Disciplines.
- Click the 'Add' button in the top right corner.
- Type a short 'code' for the discipline. e.g. 'ARCH' for architecture, or 'ENG' for engineering.
- Type a 'name' for the discipline. e.g. Architecture or engineering.
- (Optional) Type the account code to map where the data will be transferred to by Accounting add-ons. i.e. 4-1000 for MYOB AccountRight Live, or 200 for Xero.
- (Optional) Check the default box and each new project stage will have this discipline assigned by default.
- Save and close.
Delete a discipline if it has not been used on any project stages. Delete a discipline by:
- Go to: Settings > Project lists > Disciplines and use one of the following methods:
- Single row - Click the row action button and select 'delete'.
- Multi row - Select the check box(es) on the row left for each item you want to delete. Then click the multiple rows action button and choose 'delete'.
- The list refreshes and the item(s) have been removed.
Tip: Unable to delete a Discipline? Mark the discipline as inactive to remove it from drop down lists.
Make the discipline inactive to stop the discipline from being used on future project stages, and also remove from drop down lists. A discipline cannot be deleted if it has already been assigned to any project stage. Change a discipline to inactive by:
- Go to: Settings > Project lists > Disciplines , and use one of the following methods.
- Single row - Click the row action button and select 'edit'. Uncheck the 'active' box, and then save and close.
- Multi row - In the list check the box(es) on the left of the name column, and then click the multi rows action button. Choose 'set as not active' option.
- The list refreshes and only the active items remain in the list.
- Use the list filter 'all' to find both active and inactive disciplines.
- A strike-out style is applied to rows that are inactive.
Update an existing discipline to change the code or name shown in drop-down lists.
- Go to: Settings > Project lists > Disciplines.
- Click the row you want to update, or click the action button on the row and select 'edit'.
- Update the discipline code, name, or account code as required.
- Save and close.
Tip: Change the name and this updates all historical data to show the new discipline details.
When a large number of items exist use the search or filter options to limit the number of rows shown in the list.
Search by clicking the search button and typing the keyword into the search box. To return to seeing all items in the list click the clearbutton in the search bar.
Tip: Learn more about searching with the list search or the global search.
Filter the list by selecting the search button. See the available filters by clicking the word 'active'. Select a filter from the drop down list and click the search button to apply the filter. The filter options are:
- Active - the default list filter that shows the items that can be used (seen in drop down lists).
- Inactive - see the items that can no longer be used, and are only shown when still linked to existing records.
- All - see both active and inactive items in the list.
Tip: Return to the default view by choosing the clear button in the search bar.
Each stage in a project will have a cost center (location) and discipline (business type) attached. Cost centers describe the division of the company which this revenue is linked to. Disciplines outline the type of business. Each invoice, bill, or staff expense created in Synergy is allocated to a stage, which always have both a cost center and discipline assigned. Cost centers and disciplines can be used to map the location that invoice data is transferred to in your accounting system using Accounting add-ons.
Each staff expense or bill (supplier expense) has an expense type assigned. Used to group together similar types of staff or supplier expenses (i.e. couriers, travel, sub contractors). The account code entered on each type is used to map these similar expense items to the matching location in your accounting system using account codes.
- MYOB AccountRight Live > Income codes = 4-1100, 4-1200, and Expense codes = 5-1100, 6-2100.
- Xero > Sales revenue account = 200, Supplier Expenses account = 300, and Staff Expenses account = 429.
Add account codes to cost center, disciplines, or expenses to map where your invoice or expense data should transferred to in your accounting system. Learn more about this account codes in the configuring Accounting add-ons topic.
Sample disciplines are created based on the 'industry type' selected when creating a new organization. Delete or make inactive any of the disciplines that are not required. Disciplines created with a new organization are:
(by Industry type)
|General||Architect||Engineer||Construction||Environmental||Urban Planners||Project Management||Survey|
|Architecture - Interior design||Y|
|Architecture - Landscape design||Y|
|Engineering - Acoustic||Y|
|Engineering - Civil||Y|
|Engineering - Effluent||Y||Y|
|Engineering - Geotechnical||Y|
|Engineering - Hydraulic services||Y|
|Engineering - Industrial design||Y|
|Engineering - Marine||Y|
|Engineering - Mechanical||Y|
|Engineering - Mining||Y|
|Engineering - Renewable energy||Y|
|Engineering - Structural||Y|
|Engineering - Surveying||Y|
|Engineering - Traffic||Y||Y|
|Flora fauna surveys||Y|
|Governance, social policy and tourism||Y|
|Species impact assess||Y|
|Surface water monitoring||Y|
|Water quality assessment||Y|
Tip: Disciplines are automatically added when a new organization is created. Use this default list as inspiration for what reporting or account mapping you require in your organization, and add extra items or delete / mark inactive the items as required.
- Code Enter a short description of the discipline as a code. The code must be unique. The code can be displayed on reports, or sent to your accounting system via Accounting add-ons when sending across invoicing details.
- Name Enter a long description of the discipline as the name. The name must be unique. The name is shown in drop-down lists, and in reports, and is sent to your accounting system using Accounting add-ons.
- Account Code The account code number used by the Accounting add-ons interface to send invoice or expense data to the accounting system.
- Default The default disciplines assigned to new project stages. There can only be one record assigned as the default.
- Active By default the added disciplines are checked to be active, which makes the discipline row available for use in drop-down lists. Uncheck the active box to mark the discipline as inactive to stop future use of the entry and remove it from drop-down lists. Making a discipline inactive will not remove it from any existing project stages which have the discipline assigned.